Privacy Policy

Last Updated: 10/17/2025

1. Introduction

Keys After Hours Notary (“we,” “us,” “our”) respects your privacy and is committed to safeguarding the personal information you share with us. This policy explains how we collect, use, and protect your information when you visit our website (www.keysafterhoursnotary.com), schedule mobile or remote notary services, or communicate with us through email, text, or any online form.

By using our services, you agree to this Privacy Policy and the collection and use of your information as described below.

2. Information We Collect

We collect limited information necessary to perform lawful notarial acts and manage your appointments:

A. Personally Identifiable Information (PII).

1. Full name, address, phone number, and email

2. Government-issued ID details (for identity verification)

3. Signer’s signature and related document details required by Florida Statute §117

4. Witness or participant information (if applicable)

B. Digital and Technical Data

IP address, browser type, device, and session data

Website usage analytics (via cookies or tracking pixels)

C. Payment Information

All payments are processed through trusted third-party platforms (e.g., Stripe, BlueNotary, or Square). We do not store your full credit card information on our systems.

3. Why We Collect Information

Your information is collected and used for legitimate business and legal purposes, including:

• Performing notarizations and verifying identities as required by Florida law

• Scheduling and confirming appointments

• Maintaining lawful notarial journals and records (as required by §117.245, Florida Statutes)

• Sending invoices, confirmations, or follow-ups

• Providing requested services (in person, mobile, or remote online)

• Complying with state, federal, and local regulations

• Improving service quality and security

We do not sell, rent, or trade personal information to third parties.

4. Remote Online Notarization (RON)

If you use our Remote Online Notarization services, we may collect:

• Audio-video recordings of the notarization session

• Credential analysis and identity proofing data (as required by §117.265, F.S.)

These recordings and related digital certificates are securely stored by the RON platform provider (BlueNotary or Notary.io) for a minimum of 10 years, per Florida law. We only access them when legally necessary.

5. Data Retention

Under Florida Statute §117:

Physical notarial records are retained for at least 5 years;

RON session recordings and logs are retained for 10 years;

We retain general business records for as long as required by law or legitimate business needs.

6. How We Protect Your Information

• We employ reasonable administrative, technical, and physical safeguards to protect your data, including:

• Password-protected and encrypted devices

• Secure cloud storage and limited access controls

• Two-factor authentication on notary platforms

• Encrypted communication channels when possible

However, no online transmission is 100% secure. You assume some risk when providing information online.

7. Your Rights Under Florida Law

You have the right to:

• Request a copy of your personal data we hold;

• Request corrections to inaccurate data;

• Request limited deletion (unless required by law to retain it);

  Withdraw consent for marketing communications.

Requests may be submitted to kimi@keysafterhoursnotary.com or by calling 305-209-3292.

8. Cookies and Analytics

Our website uses cookies to improve performance and user experience. You can manage cookies through your browser settings. Disabling them may limit some site functions.

9. Third-Party Links and Services

Our website may include links to external services such as BlueNotary, Stripe, or Google Calendar. We are not responsible for their privacy practices. Review their policies before submitting information.

10. Disclosure to Law Enforcement or Legal Requests

We may disclose information when required by:

• Court order, subpoena, or law enforcement request;

• The Florida Department of State (for notarial record audits);

• Any authorized investigation or fraud prevention effort.

11. Children’s Privacy

We do not provide services to or knowingly collect information from individuals under 18 years of age.

12. Policy Updates

We may update this Privacy Policy as laws or business practices change. The revised version will be posted with an updated “Effective Date.” Continued use of our website or services indicates your acceptance of the updated policy.